We work closely with each school to create a clear and well-structured ordering timeline, ensuring everything runs smoothly from start to finish. Typically, we agree on a final order date that sits around four weeks before your required delivery date. This allows enough time for production while giving parents a fair window to place their orders.

Once your online shop is live (or manual orders are underway), we monitor progress and can provide updates if needed. As the closing date approaches, we recommend sending reminders to parents to maximise participation and avoid late requests.

After the order window closes, we compile a full summary of all orders received. At this stage, you’ll also have the option to briefly extend the deadline if there are any last-minute requests, although this may impact production timelines.

Our structured approach ensures clarity, reduces confusion, and helps avoid delays. By managing each stage carefully, we make the process as straightforward and stress-free as possible for school organisers.